Email Etiquette – Assignment Example
E-mail Etiquette Generally, E-mails are more immediate and less formal than other types of written communication therefore some important tips must be considered while writing emails so as to avoid any confusion. The article entitled as “E-mail Etiquettes” highlighted some important tips that must be considered while writing email. Following are the points which must be considered while writing professional and formal emails.
While writing email, the most important tip is to watch the overall tone. It is essential to use relaxed and subtle tone. Formality in email depends upon the familiarity and relationship with receiver.
Being concise is another imperative aspect. Rambling and long messages in email are as ineffective as they are in print.
Communication through email also suggests that email must be send only when it is crucial to convey an important message. It can be daunting for receiver to see numerous emails in inbox.
If the wrong email has been received, then it must be forwarded to the correct address. The receiver must notify the sender that the email had been sent to the wrong address.
Being polite is essential while writing email. even when the email is being written for group users whom the writer has not met before, the tone must be polite so as not to get involved in the flame of war. Flame is a word typically used in emails, which means insulting, provoking or commenting too much about something irrelevant (Murphy, 1997).
Some of the tips mentioned in this article are too obvious and mostly senders take care of such information for instance while writing email, majority of people try to keep the tone of the email relax, calm and subtle. Some of the people pay attention to the conciseness of the email while others write every other, relevant or irrelevant information in email therefore this tip is worth considering. Certainly, a person would send the message only when it is required to send it write through email therefore this point is also obvious. In my viewpoint, it is not essential to notify the sender about the wrong email address because mostly people check their sent email after sending the email and in this way they will be getting acquainted with the fact that email has been sent to the wrong address while the last point is again a repetition of the first point which indicated that the tone of the email must be polite.
I disagree with the author regarding the second last point which says that it is essential to inform the sender about the wrong email because if the email is of high priority, then the sender will proofread it again and again in order to make sure that no mistakes are left and in this way they will rectify the wrong email address as well and will insert the correct one or will send it to the correct address again.
Even before reading this article of Email Etiquettes, I used to take care of conciseness and politeness in email. I realize this fact very well that receiver might not have enough time to read lengthy emails, therefore I always keep it short. Moreover, I also pay attention to the tone of email and therefore I try my best to give high priority to politeness in my emails. Personally, I believe that other points are also very obvious and in the back of our minds, we do take care of those also.
Guffey, M. E. (2012). Essentials of Business Communication. New York: Cengage Learning.
Murphy, H. A. (1997). Effective Business Communication. New York: McGraw Hill Companies.
Ober, S. (2007). Contemporary Business Communication. New York: Cengage Learning.