The paper 'Business Communication Issues" is an outstanding example of business coursework. There are different channels through which different messages in a firm are passed through to their target recipients. Groups and teams are formed in many organisations to enable employees to perform their duties more effectively. There are different groups in business firms which are mainly defined by their size and functions they are required to perform. Some groups are small or large depending on the number of members they have. Other groups are also official or unofficial based on the level of authority they have been given in their firms.
There are other groups which are permanent or temporary based on the specific duration they are expected to perform certain functions. Some groups are also defined by the task they are expected to perform or by relationships members have with each other. There are many benefits which a firm stands to gain from various employee groups (Communicating in groups 2013). A group enables a firm to make quality decisions because all group members are able to propose different solutions to a problem.
Groups encourage unity and cohesion in a firm because all individuals are involved in making decisions which makes them more satisfied with their duties. However, in some instances, some group members put in fewer efforts compared to their colleagues, which makes them take credit for achievements they have not contributed to. There are various forms which are observed in groups which guide the way members operate to ensure they achieve good outcomes in different tasks. Group members need to have effective risk assessment procedures to pre-empt any problems that are likely to divide members.
There are five main stages of group development namely forming, storming, norming, performing and adjourning. All stages of group development have an impact on the way members understand and perform their responsibilities. As a result, this determines the level of success they are likely to register in their duties at work (Communicating in groups 2013). Topic 2 Summary Meetings can either be formal or informal and they have standard rules of procedure which are observed by all participants. There are specific agendas are discussed in different meetings to ensure all participants understand what they are expected to achieve.
Business firms need to put in place specific guidelines to be followed by all participants invited to attend a meeting. They also need to have feedback systems through which attendants can contribute their own opinions regarding meetings they have attended to improve the way future meetings are organised. Meetings serve as forums through which different changes in a firm are proposed and enforced (Effective meetings 2013). Other members also propose some amendments to various changes to make them more suitable in a firm. Abstention is the act by a participant in a meeting to refuse to participate in voting.
Acclamation is a situation where a decision is endorsed unanimously through cheering or clapping by a majority of members in attendance. An adjournment is a situation when a meeting is stopped to be continued at a later date. In-camera meetings are confidential sittings in which only important guests participate. A chairperson facilitates the meeting by informing all members of the agenda to be discussed and helping them focus on the meeting.
He also allows members to discuss different issues that bring conflicts between them to ensure all of them reach consensus. Meetings need to be well planned to ensure all members stick to the agenda outlined to achieve positive outcomes (Effective meetings 2013). All agenda items should have time limits to enable all members to debate them in a clear and focused manner.
‘Communicating in groups 2013’, Lecture 8 Business Communication.
‘Effective meetings 2013’, Lecture 9 Business Communication.
‘Employment communication 2013’, Lecture 12 Business Communication.
‘Negotiation 2013’, Lecture 11Business Communication.
‘Oral presentations 2013’, Lecture 10 Business Communication.
Means, TL 2010, Business communication, Cengage Learning, Mason.