Analysis of Sports Competition Project - Assignment Example

Name: Course: Tutor: Date: Table of Contents 1 Executive Summary 3 1.1 Purpose/objectives of the report 4 1.2 How well the objectives achieved 4 1.3 Conclusions drawn wrt. to the objectives of the assignment 5 2 Introduction 6 2.1  Purpose/objectives of the report 6 2.2 Scope of report 7 2.3 Methodology used to get information 9 2.4 Background on the issues 9 3 Business Case/Benefits Analysis 10 3.1 Reasons why the project is needed and its main aims and objectives 10 3.2 Options considered 10 3.3 Expected Benefits 10 3.4 Key milestones 11 3.5 Costs 11 4 Work Breakdown Structure 13 5 Marketing 13 5.1 How the event be marketed 13 6 Network Diagram and Critical Path Analysis 15 7 Gannt Chart 16 16 8 Conclusions 16 9 Work cited 18 1 Executive Summary   In every project undertaken by an organization, a strategy has to be laid down before it kicks off. The main objective of this report is to analyze a sports competition project which will be held in the university. It gives details on how the project is carried out including the activities, which should be undertaken in order to ensure that the project is complete. Other factors, which will be analyzed in this report is the feasibility study of the competition project, the sources of funds, which will be used to run this project to completion, the expected start and finish dates among others. Several planning tools will be used in this project to ensure that the scheduled time and budget are met to avoid inconveniences. These project management tools include Gantt chart, Critical path Analysis, and Work breakdown Structure. In order to achieve the objectives of the competition project, it was crucial to put into account the time needed to complete the project. Since some sports activities take more time compared to others, it is important to note that some may not work concurrent with others. This may be an issue especially when there are participants who participate in more than one sport activity. It is therefore, important to ensure that the maximum possible time is allocated to this competition in order to avoid clash of activities and less time for resting. Other than the available time, the other aspects, which were considered, included the funds at hand and the efficiency of the project. It was important to bear in mind the amount of funds available for the project so as to avoid over estimation of the budget. From the objectives of the project, it can be concluded that the project is viable and with the right project managers who will oversee it, the project is expected to come into close up within the set time and budget. 1.1 Purpose/objectives of the report The purpose of the report is to analyse a sports competition project, how the whole project will be funded and the overall feasibility of the project. In analysing the sports competition project, several objectives were considered. The project has exemplified how the sporting activity will be of benefit to the participants and the society at large. The first objective struck on why the project has to be done. Many people including the planners of the project are eager to know what the sporting activity will bring to them and their lives in general. Several benefits are to be realized by the proposed project. First and foremost, economic status of many individual will be improved as the sporting activity poses a business opportunity. Professionalism and cultural amenities and ideals will be transferred from one individual to another. Moreover, the project will elicit some sense of annual competition among the participants. Thus, this report has clearly exemplified every procedure to be executed by the project including the funding mechanisms and structural strategies (Chappell 85-92). 1.2 How well the objectives achieved In order to realize the objectives, several aspects were considered. They include the time frame with which the entire project is to be completed, the available funds and the efficiency of the project. In order to achieve the set project objectives, an equitable time was set for covering each and every activity within the project scope. Time frame refers to an overall period of time that the project will take right from its conception to closure. In planning this sports competition project, a period of operation was set to every individual activity until all the competition activities were covered. This was the general time that will see every planned activity get implemented. Equivalent amount of funds were allocated for the project. Finances to cater for each and every activity were allocated. Project efficiency was determined from the total resultant effects of the project. The project was allocated a period of time that won’t clash with other activities taking place in the place of implementation. Moreover, drawn structures of activities versus time of operation were drawn for every sporting activity. 1.3 Conclusions drawn wrt. to the objectives of the assignment There are various conclusions that resulted from the project objectives. First and foremost, every activity in the project was supposed to be carried out systematically. This necessitated for effective measures that ensured cases of activity rerun could not occur. Right from the start to the end of the project, every activity was supposed to be done at the right time, in the right place and for the correct reason. Secondly, the set objectives prompted achievement of every set detail of the sporting competition. All the sport activities were supposed to be achieved as set in the project objectives. Third, in setting out the project objectives, every sport competition should yield the expected result as set in the project. All the events in the sport competition were planned with respect to prioritised reasons for. It prompted that all measures were put in place in order to realize the importance of carrying out this sporting activity in the place planned for. Finally, time became a crucial entity in fulfilling the objectives. The project cannot take a period like a year or more. It is supposed to take the least time possible with all the sporting activities being done. Every sporting activity included in the project was ensured that it took place at the set time. 2 Introduction 2.1  Purpose/objectives of the report Project planning and management entails strategies and mechanisms set to meet the set goals and objectives. This project was set and established on certain objectives that were to be fulfilled. The sporting activity was to be of importance to many individual, groups, the society and nations as a whole. There importance of the sporting activity was divided into various categories. They included the social, economic, cultural, professional and physical objectives. The social objectives and importance largely rested on social common good that was to come to the people. Aspects of social cohesion and togetherness were exemplified by the project. Various societies came together to share interests and ideas as regards the sporting activities that were taking lace. Moreover, this activity helped in solidifying the society in the form of interactive amenities and ideologies. Economic benefits were largely entrenched in the competition nature of the project. Different groups and individual people were able to advance economically by winning trophies, lotteries and various kinds of prizes that marked the climax of the project implementation. Cultural traits were the centre in interest in the project. Wit the coming together of various communities, social perceptions, ideologies and facilities were interchanged. For instance, several sporting tenets were exchanged between players and participants. Professional objectives were epitomized with exploration of talent that people are rich in. different sporting activities ascribed in the project were explored and professionally celebrated. Moreover, different professionals and talented experts graced the event in a professional way. Finally, physical objectives were entwined in the physical nature of the sporting activities. At the end of the project, every participant had been involved in a physical encounter. Project objectives thus were fulfilled (Barrass 79). 2.2 Scope of report This project will consider the main activities, which will take place in the entire sports competition project. These activities include; Project start-up: this involves conception of the idea, preparation and arrangement of all the necessary material and getting set for the day if beginning to implement the project. The project was implemented with guidance from the set criteria of activities, time, participants and cooperating agents. Identification of sponsor A sponsor to facilitate the project was sort from among the prominent people, politicians, organizations and charity donors. Proper marketing of the project was done to facilitate establishment of the project facilitator. Negotiation and receiving the funds Negotiations involved marketing of the sporting activity and receiving funds from the participants and sponsors of the same activity. The date for ushering in the participants was set. When this day arrived, all the people willing to participate in the activity were registered. Funds on the same were received for further preparations. Funds from sponsors were also received and fed into the budget. Preparation of the budget Budgets were drawn with funds being allocated and disbursed. Every sporting activity to be undertaken was allocated funds depending on the number of participants, nature of the game and the general funds available for all the other activities. Preparing the sports facilities Sport facilities were all assembled with respect to the number of participants. The venue of carrying out the matches was prepared with stewards taking positions to mark the start of the project. Purchasing of the sports equipment Missing sporting facilities were purchased as indicated in the plans and budget that already had been made. Informing all the necessary participants Since there were many participants ready to partake of the sporting activity, information was passed in advanced to set them in early preparation. Media facilities available were the redio stations, public address systems and personal contacts through phones, mails and the internet conversations as twitter and face book. Actual sports kick of When the actual l day arrived, every sporting activity was undertaken with strict observance on time. Several participants assembled in the plying field together with their management teams and supporters. What remained crucial was to keep them busy in order to have the project well executed. Close up of the projects When all the sporting activities had been executed and done as had been [prepared, together with awards issues to the participants, winners and all other contributory groups, the project was terminated. Every pending issue was settled whether financial or not. Evaluation and monitoring When the project activities had all been completed with every department having done its part, evaluation was then done on the project. This involved a close examination of how all the activities were conducted with respect to the set objectives and goals (Reardon 12-60) 2.3 Methodology used to get information Several methods were used to get information that was useful in planning and executing the project. These methods were directed on how the project would start and finally end having achieved all set objectives. The methods that were involved were literature searches, interviewing individuals and groups of people, carrying out surveys on the internet, emails, telephones and talking with people. The very instincts of carrying out the search for information were mainly to identify any possibilities of executing the project idea that had already been established. Project estimation of costs, scheduling, appraisal and development were basically developed from the information obtained from the targeted sources of information. Several people were involved as those in the administrative structure of the government, sports specialists and media groups. Moreover, local residents were conducted once in a while to offer services as security at during preparation (Cheung 97) 2.4 Background on the issues The various methods used to collect information were chosen according to their state of accuracy, dependability and cost effectiveness. For the sporting activity to be successful, useful information had to be acquired. Difficulties were met at this process of seeking for information. The sporting activity comprised of several matches that were to be undertaken by varied groups of people. Research information therefore entailed principles and theories on how these people were to be managed. Moreover, the disciplines laid out needed expertise and experience. All these prompted a thorough search for information before the sporting activity project was implemented. In the meant time, experts were sent out to carry out survey and speculate every possibility of making the project a success (Flexible 64-70). 3 Business Case/Benefits Analysis 3.1 Reasons why the project is needed and its main aims and objectives At the phase of conceiving the project idea, there was an analysis of the benefits of the project. The reasons for the need of the project were clearly stated. These reasons acted as the building blocks in the development of the project. The sporting activity is one of the entertainment features in the present day society. A sport is leisure as well as a career opportunity to many people in the world. To have this project of sporting activity was largely sparked by the needs for an entertainment at the place of project implementation. 3.2 Options considered Several options were put under consideration when planning the sporting activity. The possibility of having the activity happening, and also not happening were both compared. The reasons for outweighed those against the sporting activity. A weighted score model was used to determine the final decision of holding the sporting activity. 3.3 Expected Benefits The sporting activity was expected to benefit the participants and the society as well as the sporting fraternity in the country. Participants were scheduled to get trophies for participation. Winners of the sporting activity were to be awarded various kinds of prizes. Moreover, people were to benefit from being entertained by the activity. 3.4 Key milestones Key milestones were set at the start of the project. The sporting event was scheduled to take place for a period of time with major events set to coincide with several universal activities. For instance, the finals of the sporting activity were scheduled to take place on a Saturday. This is the day that potential people to facilitate the project are available. By the end of the first week, participants were supposed to have registered in order to participate at the sporting activity. Moreover, by the end of the time set for the activity, the winners and losers would have been known and rewarded. 3.5 Costs The costs of the project were estimated. Cost estimation happened at the fist instance when the project idea had just been conceived. Costs entailed the total amount of finances that would be needed to fulfill the needs for the project. Costs were estimated in terms of the finances for organizing the sporting activity, amount of money that would be needed to purchase awards, facilities to be used and to pay individual who are hired to oversee sporting activities. Moreover, costs for miscellaneous activities as accidents were also estimated (Smith 52-61). The sporting activity was to benefit several sets of people. First and foremost, the activity itself was considered a leisure activity. Participants of the sporting activity were to be awarded for participating. Moreover, the sporting activity would benefit business individuals as they would sell their products to easily accessible customers. These products would include food materials, sporting facilities and many others as collection of cash money through sell of tickets. The money collected would benefit future organization of other project activities as this in the area. Potential risks of the project were critically analysed. The organization of the sporting activity raised a lot of concerns over the strength of the funding agent. Several risks were to be involved in undertaking the sporting activity. For instance, several activities were forgone for the sake of organization and having the sporting activity. Members who belonged to the planning committee were forced to risk on their daily chores and businesses. Technical advices who conceived the project idea took risks involving planning and having the project written down. Several sporting activities are generally dangerous to handle. However, this was overlooked and taken as a risk. Purchase of all the equipment included taking risks by spending a heft amount of money that could have been used in other activities. However, several risks were accepted while others were shared among the various departments of the project. Moreover, technical risks were avoided at all. 4 Work Breakdown Structure   5 Marketing 5.1 How the event be marketed Project marketing is as crucial to the project as is the project itself. Project marketing entails factors, features and activities that should be done to have the project get underway. Marketing epitomizes on the strategies to be involved in order to let people from the outside world know what the project entails. Marketing involved ways that were used to let people know about the project, what it entails and ways in which the project can assist them. Several methods were involved here. The project was given a name that is marketable in itself. This was aimed at enabling people understand with ease what the projects is all about. People to access the project were put into consideration. For instance, radio broadcasting was used to announce the sporting activity. This is because radios are easily available to many people. Secondly, the internet was used to advertise the sporting activity. This is because internet is the present technological channel of communication that can reach to people of all nature at any time. Moreover, in marketing the project, several road shows were involved to let people get conversant with the sporting activity. What was emphasized most in the project to the people was the time of occurrence of the project, the venue and the intention of having the project. Moreover, in marketing the project, the resultant effects of the project were well explained to the people (Mullis 64). Conventional standards of marketing were also involved in marketing the project. These are channels of communication as magazines and news papers. Website developers were involved in the development of websites, web blogs and webzines. These features of communication were involved in the project marketing. The core intention of marketing the project was to let people know about the project. Moreover, potential financiers were reached to asses and assist in financing the project. 6 Network Diagram and Critical Path Analysis   2 days 3 days 1 day 2 days 2days 1 day 1day 5days 1 days 5 days 1. Identification of sponsor 2. Negotiation and receiving the funds 3. Preparation of the budget 4. Preparing the sports facilities 5. Purchasing of the sports equipment 6. Informing all the necessary participants 7. Actual sports kick of Project 8. Close up of the projects 9. Evaluation and monitoring Path Duration critical path 1-2-3-6-8-9 2+3+2+1+1=9 no 1-2-5-8-9 2+2+1+1=6 no 1-2-4-7-8-9 2+5+5+1+1=14 yes 7 Gannt Chart 8 Conclusions Must make conclusions wrt. Business Case and other key aspects of the report  The project report has several areas of reference and discussion. Achievement of the project objectives and set goals marked a good ending of the project. The project conception relates well with the conclusion of the project. This is because of the fact that ideas that come to mind at conception are well loaded with project objectives and strategies to achieve them. The sporting event project is considered to be a success due to a number of observations. This is because of a tremendous attainment and fulfilment of the set objectives and goals. Attainment of the objectives is not an easy endeavour. Maximum effort, accuracy and determination are just but a few features of how the project developed to a success. The sporting event project had some ups and downs. Nonetheless, project objectives and set goals had to be strived at and achieved (Martin 12-32). Several features that make up the project life cycle are crucial in the realization of the project objectives. Financial structures are important and bringing out pathways on which different activities are conducted at the time for carrying out project implementation to conclusion. Moreover, other features as project time scale and structures of activities are also very important. Besides this, project appraisal and development as that of the sporting activities is fundamental to every project idea that is conceived (Chaturvedi 56). 9 Work cited Barrass, Robert. Students Must Write: A Guide To Better Writing In Coursework And Examinations, Routledge , Routledge, 2005, print Chappell, David. Report Writing for Architects and Project Managers, Novada, Blackwell Science, 1996, print Chaturvedi, Mukesh. Business Communication: Concepts, Cases, and Applications, New York. Pearson Education India, 2010, print Cheung, Dorothy. Project Report Writing, New York, Longman, 1992, print Flexible, Pergamon. Project and Report Writing, Chicago, Elsevier Science & Technology, 2003, print Martin, Vivien. Managing Projects in Human Resources, Training and Development, Humburg, Kogan Page Publishers, 2006, print Mullis, Ina. The State of project achievement, New York, DIANE Publishing, 2004, print Reardon, Denis. Doing Your Undergraduate Project, London, SAGE, 2006, print Smith, Felicity. Conducting Your Pharmacy Practice Research Project: A Step-By-Step Approach, New Hampshire, Pharmaceutical Press, 2010, print Read More