The paper "Concept of Workflow Management System" is a great example of management coursework. In order to understand the concept of a workflow management system, it is ideal to define critical terms. In the first instance, workflow refers to the transferor relocation of documents as well as tasks under the influence of relevant business processes and procedures. This definition notes that workflow relates to the sequential progression of work activities and processes running at the same time within an organization in pursuit of the overall goals and targets at the end of the fiscal period.
On the other hand, workflow management systems refer to diverse approaches working in conjunction with the business processes and projects towards facilitating efficiency and control of numerous activities. Introduction & History In modern business entities, managers tend to change numerous administrative processes as well as procedures. This approach might have diverse outcomes or consequences concerning structural operation and interaction with other relevant stakeholders. One of the recent applications in solving obstacles emanating from the alteration of processes and procedures is the workflow management system. The system is critical in the organization of case data among human resources, thus effective management of workflows (Van 82).
Workflow management systems are critical in aiding the measurement and analysis of the execution of the project with the intention of achieving continuous growth and development within the industry of transaction. In the course of this assignment, the essay will concentrate on the evaluation of contemporary applications in relation to workflow management systems of portfolio or project management. The history of WFMS traces back into the 1960s when organizations seek to maximize information and other technologies with the intention of enhancing their efficiency of limited functions.
During this period, the purpose of the system was to address the specific expectations of consumers. Nevertheless, there have been transformations in relation to the implementation of the WFMS in the 21st century. This relates to the development of diverse software tools as well as programs to enhance management of workflow. The rapid changes have been essential in the development of critical software tools such as Agiloft, WorkflowGen, and Comindware Tracker among contemporary tools of workflow management.
The organizations focus on adopting and integrating such tools towards handling their needs and targets. In order to select quality tools, the company has the obligation of considering diverse facts such as structure, resources, culture, and preferences of the consumers as well as a business entity in the market and industry of transaction (Weske 103). Main Components of Workflow Management Systems Workflow Management Systems have diverse features in accordance with the needs and requirements of the business entities. Nevertheless, there are key components that are essential for the effectiveness and efficiency of WFMS. In the first instance, WFMS must have a process definition tool.
This component is ideal in defining different processes within the business or portfolio management. In addition, WFMS must integrate simulation, prototyping, and piloting. This component of the tool is critical towards illustrating reliability as well as validity concerning targets and desired state of the portfolio or business management. WFMS must also incorporate task initiation and control component, which is critical towards initiating different business process as well as projects under the influence of HR and information technologies (Yu 71).