The paper “ Integrated Risk Management Plan - Fire Safety Inspection Program for Fire Outbreak Prevention in Lancashire” is a great example of a case study on management. IRMP involves the improvement of the safety of the public, reduction of emergency incident numbers and life-saving. The project employs this method in the prevention, protection, and restoration of lives from fires in Lancashire. The project aims at ensuring that the fire emergency response services are available at the right place and time in Lancashire. The project will involve identification of the risks that already exist, evaluation of how to attend to these risks, identification of ways to improve the situation, determination of standards and policies in place and determination of the available resources.
Any future improvements will be done in consultation with the residents and other stakeholders. The public will be offered education on how to prevent the occurrence of these fires. They will be made to understand the importance of prevention rather than responding to outbreaks. The fire safety inspection program will be initiated in the area to ensure that all precautions regarding fire outbreak prevention are undertaken by the residents of Lancashire.
To achieve this, the PRINCE2 methodology will be used in the implementation of the project. This methodology is chosen because it focuses on delivering products that are essential in this case of high rates of fire outbreaks in Lancashire. This will ensure that the anticipated reduction of fire outbreaks is achieved rather than trying to extinguish the fires. This methodology will also allow identification of risk records; their grading and reporting of the lessons learned which could be applied to similar or related projects.
This will be much cost-effective because the method allows division into small units which can be managed easily. The small units necessitate proper management of costs and other related resources with the overall outcome of saving on the costs. In addition, each process is able to be closely monitored according to the plan of costs and expected results. This allows the managers to strictly follow the budget and thus no extra costs are incurred outside the budget. The method is chosen because it is a standard method, the language used is common, decision-making process is flexible, it allows reviews, possible problems can be identified in early stages, communication within the team and the stakeholders is highly possible, it is easy to manage deviations from the project and the satisfaction of the consumers is improved.
The common language enhances communication among team members and thus the output is improved. Deviations from the plan can be managed easily because the method allows controlled change hence enhancing the decision-making process. Anticipated human resource issues during the projectIssues management is very important for quality management according to PRINCE2 management methodology.
The management of these issues in PRINCE2 methodology involves a description of the issues, their evaluation, making decisions about the issues and the status of the issues. In this IRMP project in Lancashire, various human resource issues are expected to arise during the project implementation. The high numbers of fire outbreaks in the region imply that very few people are informed or have knowledge of fire and rescue strategies. Since the PRINCE2 methodology does not cover negotiation and pre-assignment of staff getting well-trained personnel in the region will pose a problem.
Since PRINCE2 methodology does not consider team development the cost of getting staff outside the region is likely to escalate. Thus the project manager is likely to face budget constraints. This is because the area affected is vast and may require many employees. This may impact negatively on the available funds for running other activities if the management chooses to have a large support staff. To partly solve this, the management will need to employ personnel from outside Lancashire. The costs may be reduced by having well-trained support staff who could assist in job training for undertrained staff to be employed.
Even though the project aspires to have employees with the ability to multitask, the use of a few employees will imply that the time required to accomplish the project may be prolonged. This will mean that the fires will continue ravaging the area for a longer time. Therefore the management will be faced with time constraints if they choose to have a lean team. Thus the management will need to juggle between time constraints and budget constraints to achieve its objectives of covering a large part of Lancashire without compromising any set objective.
The management could solve this problem at the initiation stage of the project by advocating more funds from the stakeholders to fund the employment of well-trained personnel for better output and reduced project time. They will need to argue their case very well to convince the stakeholders on the need for increased well-trained manpower. The fact that there is no team building and performance appraisal in PRINCE2 methodology is likely to impact negatively on the performance of the employees.
This could be addressed by motivating the workers through the provision of a good working environment and improved communication between the management and the employees.