Planning Planning is a very important aspect of management. This is because seeks to look into the future of the organizations, the goals to be achieved and the preparatory activities that have to be performed for these goals to be achieved (Bartol & Bretag, 2007). With planning, all activities are scheduled in such away so that they help the business accomplish it is mission within the required time. Planning is not only an aspect of an organization but can also be used in personal life in terms of what one wants to achieve in life and what needs to be done for the goals to be achieved.
According to field study, which entailed an interview with Aaron Squelch, Senior Business Analyst, Monash University, it was revealed that planning is about knowing what you want to achieve within a given timeframe and the strategies that can be used. Scheduling of events For example, according to our interviewee, the plan of activities was especially important in each day in order to ensure his duties are complete and up to the expectations.
According to Aaron the current and future activities are scheduled with respect to the calendar dates. This is important in ensuring that the fast and most urgent activities come first. To an organization, this response by Aaron demonstrates what planning and the role of the planners should be about. First, planning identifies what the organization wants to achieve within a given timeframe and what should be done as part of actions to realizing the stated objectives. Further, planning in an organization level according to (Bartol et al 2005) entails informing the rest of the staff and other managers on their duties and responsibilities and the time they should be performed in order to ensure that all organizations are kept on track and run well with the company goals and objectives. Time management and definition This study has also established that planning as a management function, is responsible for defining the time within which a given task must be accomplished.
The interview with Aaron, reveal that in his personal planning, he normally captures what he wants to do within a given year.
On the same line, monitoring comes in as a very important aspect of trying to review whether all anticipated activities go as planned. The aspect of monitoring according to Aaron is to ensure that all the activities do not deviate from the anticipated goals and objectives. Most important about monitoring according to Aaron, is that monitoring pays particular attention to measuring the progress of work towards personal goals and objectives. However, in the case of an organization according to ((Bartol et al 2009)), the company goals are particularly based on the company mission and they are always distinct when they should be achieved.
Irrespective of the kind of objectives that are there, the responsibility of planning is to ensure that necessary activities are performed within a given timeframe and that they always have significant impact in achieving these goals. Finally, monitoring, in an organization is used to evaluate the progress of the objectives and if the identified activities will assist in achieving these objectives. Monitoring is actually done regularly for appropriate action to be taken if need arises.