Risk Management Plan for Festivities - Coursework Example

Introduction The undertaking of the festivities is subject to many demands. This is due to the numbers and records and risks that are involved in all the undertakings. They are necessitated by the condition and the demand for some services in the location of the activities. Some of the most demanded goods and services are among other transport, security, accommodation and food for those in attendance. Some of the risks that also exist include the presence of narrow roads, the hilly and twisty nature of the roads at the location of the festivities. Another high risk that exists in the high number of people expected to attend the festival. As such, there needs to be developed some plans so as to aid in the control and management of the people to be in attendance. They include the resourcing plan, the risk management plan and the leadership and management plan. Resourcing plan. The resources that will be required for the undertaking of the festivities are; a. Accommodation facilities b. Food and water for the people For a project manager, it is crucial for him to identify and develop a plan that will enable the easy flow and movement of the project and according to the project plan that had been earlier developed. According to the event in hand, the need for adequate resources is very eminent. The need for the resources is arrived at due to the high numbers of people that are expected to attend the three day event. The first resource that is required for the day to be a success is adequate accommodation for the people that will be attending the event. This is due to the fact that the present local accommodation is limited. This means that it can meet the accommodation needs of all the people that will attend the festival. In order to see to it that all the people who attend the festival are adequately accommodated, it is important for the project manager to identify some key factors that can be put in place. (HOPKIN, (2013)) In order to see to it that is possible, there are some options that can be used in order to manage the situation. The first option that can be used is the arranging with the people that offer accommodation facilities to expand their levels of accommodation. This can have the advantage of increasing the number of people who are accommodated. The second option can be through the collaboration with the people who will be attending the event. They can be advised to come with camping facilities such as tents so as to aid in their accommodation. They can also be advised to come with caravans so that they can stay in them for the three days in which the event will take place. Through this, the levels of accommodation and the stress will be managed. The local residents can also arrange and host some people in their premises for the time of the festivities. The second resource that is greatly required is food. The local food outlets should expand their operations for the three days. This will aid in the adequate feeding of the people that will attend the festivities. There can also be the establishment of temporary food joints. This is for the ensuring of the availability of food for the people in attendance. The resource of water should also be availed for all in attendance. This is due to its importance. There can also be the use of outsourced outside catering services. This will also help in the increase in the number of the people who have access to the food. The fear of absence of food for those not residing in the hotels will be completely eliminated. With this, there will also be the ensuring of high hygiene levels for the people who will be in attendance. Risk management plan The risks that are eminent in the undertaking of the festivities are; a. Road accidents b. Insecurity at the venue c. Traffic stampedes The increase in the population of a given location be it momentary can result to the increase in the risks levels. This is because high population call for increases operations in all the sectors of the operations of the region where the festivities will take place. The first risk that exists is road accidents. The roads at the area according to the authorities are very narrow. They are also very hilly and winding. This hence calls for careful driving by the people using them. (HOLMES, (2002)) In order to reduce the risk of traffic accidents, there must be adequate markings and direction posters in place. This is in order to warn the people who are new to the roads of their condition. A road investigation and safety team can also be put in place. This is in order to control and direct the flow of traffic. They can assist through giving directions to the new drivers and the people who close the road. The people should also be warned against driving at high speeds. This is due to the high numbers of the people at the place. This is also due to the hilly and winding nature of the roads. (HOPKIN, (2013)) The second risks that exists is the risk of insecurity. This can be addressed through putting in place a police and security unit to ensure that high levels of security are ensured. Traffic monitoring can also be put in place. This can be enhanced by the use of camera surveillance. This will enhance the levels of security of the area. One alternative means of the control of the risk and the reduction in the risks is the advice to the people to avoid the use of private travel. This can reduce the traffic congestion of the cars of those in attendance. However, this does not come to the benefit of all. This is because, the public transportation network that is in place does not have the capacity to allow for the movement of the people effectively. In essence, the people should be advised to reduce the number of private transport means but not completely. This is because the operation of the both transport means allow for the efficient movement of the people. The collaboration between the both means of transport will also ensure that the road accidents that might occur as a result of the high number of traffic are reduced. This is for the better of the people who will attend the festivities. Leadership and management plan. Some of the roles and objectives of the management in the conducting if the festivals include; a. Planning b. Organizing c. Leading d. Controlling High numbers of traffic call for the use of adequate management and leadership to take place. This can be done through putting in place adequate control of the movement of the people. The existence of huge crowds mean that the amount of the resources that will be put in place for their control will have to be very expansive. Huge numbers of people can result to the existence of stampedes and other ills that can result to massive loss of lives. This is the main reason behind the need to ensure adequate management of the people and the traffic in order to ensure that there is easy flow and orderly flow of people. Through the proper flow of the people, the movement will be easy and the delays that are usually present will be completely eliminated. (SAFIRE, 1990) The project manager can be able to effectively undertake management of the whole festival through the apportionment of the activities to subordinate managers. They can be classified according to the areas of focus. Examples include, transport manager, accommodation manager, security manager, nutrition and food manager and other supporting supervisors. The managers should report to the overall manager. They can on their own parts appoint the people who they intend to work with and who will help in the reduction of the workload of the manager. The people will also help in the better supervisions of the affairs at hand. This will make it possible for the activities that are to be undertaken to be undertaken with ease. (GRINT, (2005)) The decision making on the activities to be undertaken should be done also through the deliberation between all the managers that have been selected. This is because they are very knowledgeable on their fields of appointment. This will be for the general good of the public as their interest will be given the first priority in all the undertakings that will be put in place. The overall manager should be the chief supervisor and should be the holder of the plans that are to be used in the undertakings. This calls for the use of all the functions of the management. He should disseminate all the plans of activities to be undertaken. Through this, there is the ensuring of order in the activities. The second function that should stand out is that they should lead by example. This is where he should give practical applications of the activities that he intends to be undertaken by those in the management team. Through proper leading techniques, there is easy and faster undertaking of tasks by the people who are in authority. He should also be the master organizer of all the undertakings. Through proper organization also, there is the creation of order for the activities that are undertaken by the subordinates. The management should also the master controller of all the undertakings of the festivities. This should be for the essence of the creation of order. (GRINT, (2005)) References HOLMES, A. (2002). Risk management. Oxford, U.K., Capstone Pub. http://search.ebscohost.com/login.aspx?direct=true&scope=site&db=nlebk&db=nlabk&AN=67239. HUMAN RESOURCE PLANNING SOCIETY, & EBSCO PUBLISHING (FIRM). (1978). Human resource planning HR. Tempe, Ariz, Human Resource Planning Society. HOPKIN, P. (2013). Risk Management . http://msvu.eblib.com/patron/FullRecord.aspx? p=1167364. JORDÃO, B., & SOUSA, E. (2010). Risk management . New York, Nova Science Publishers. (1999). Risk management. Leicester, UK, Perpetuity Press. AMERICAN SOCIETY OF INSURANCE MANAGEMENT, & RISK AND INSURANCE MANAGEMENT SOCIETY. (1969). CROUHY, M., GALAI, D., & MARK, R. (2000). Risk management . New York, McGraw Hill. http://www.books24x7.com/marc.asp?bookid=3051. GIULIANI, R. W., & KURSON, K. (2002). Leadership . New York, Hyperion. SAFIRE, W., & SAFIR, L. (1990). Leadership . New York, Simon and Schuster. (2005). Leadership . London, Sage Publications. http://lea.sagepub.com/. GRINT, K. (2005). Leadership . Houndmills, Basingstoke, Hampshire, Palgrave Macmillan Read More