The paper 'Time Management Process" is a good example of a management report. Successful completion and presentation of my term paper rely greatly upon proper time management. Specifically, I believe that exercising full control over the amount of time I spend on analyzing previous student reports and preparing my term paper will improve efficiency and effectiveness in the work (Morgenstern, 2004). In addition, I will be able to make my presentation on time and within a span of three minutes. According to Allen (2001), time management involves the planning of activities that one wants to do mainly by writing them down on a plain piece of paper.
This is followed by psychological preparation to perform the task and a later analysis of whether the spent time can be accounted for or not. Human beings’ minds are clogged with lots of activities that they want to perform every minute. Efficiency in completion of these activities calls for priority setting that requires an individual to make prompt choices on which activities are to be done first. Allen’ s ‘ Two-Minute-Rule’ states that one can help free up his or her mind and time in the long run by doing anything that must be done within the available two minutes or less.
Pareto analysis or Pareto Principle of 80-20 also emphasizes that time can easily be managed if 80% of the aligned tasks can be completed in 20% of the throwaway time, while the remaining 20% of the tasks will be accomplished in 80% of this time (Allen, 2001). This rule provides an opportunity for the prioritization of tasks. It is clear that less time will be spent in the first category of the principle than the second category and tasks that fall under the first category need to be given a higher priority.
The Pareto Principle can be translated to mean that the work efficiency of 80% can be achieved by doing 20% of the available task. In relation to the task involved in the compilation of my term paper, setting only 20% of the time I have to perform 80% of the work is likely to result in highly comprehensive research to come up with a perfect term paper.
A higher prioritization of tasks is therefore required if productivity and efficiency is the aim of time management for both organizations and individuals (Allen, 2001). A person needs to adopt simple methods to complete a task instead of using complex methods that are time-consuming (Morgenstern, 2004).
Allen, D. (2001). Getting things Done: The Art of Stress-Free Productivity. New York: Viking.
Fiore, N. A. (2006). The Now Habit: A Strategic Program for Overcoming Procrastination and Enjoying Guilt- Free Play. New York: Penguin Group.
Le Blanc, R. (2008). Achieving Objectives Made Easy! Practical Goal Setting Tools & Proven Time Management Techniques. Maarheeze: Cranendonck Coaching.
Morgenstern, J. (2004). Time Management from the Inside Out: The Foolproof System for Taking Control of Your Schedule—and Your Life (2nd ed.). New York: Henry Holt/Owl Books. p. 285.
Secunda, A. (1999). The 15 Second Principle: Short, Simple Steps to Achieving Long-term goals. New York: Berkley Books.