The paper "Reducing Energy Consumption" is a perfect example of a Management Case Study. Library management is committed to the conservation of energy and reducing costs by coming up with cost-effective and sustainable lighting options. Through a continuous commitment from the council, library management, and the staff, the library is determined to identify the potential for reduced energy consumption, implement waste minimization, reduce and monitor energy consumption and consequential increase of recurring costs of operations (National Maritime Museum 2015). Alternative initiatives to reduce energy consumption Library management considers a single solar Photovoltaic as the ultimate alternative that would eliminate annual energy consumption in the library by over 50%.
Solar energy will not only target to reduce the impacts of costs in the library but will be an effort to show the willingness of the university to move to a renewable technology system (Bube, 2012). Instead of the total cost in the proposed changes of globes to come up with energy-efficient measures, the solar panels will be connected to the main switch and provide lighting throughout the day. The automatic sensor can be fitted at the main switch to sense when the solar power is gone due to weather conditions or at night.
If the measure is implemented, it can ridiculously reduce energy costs and can still operate with the current globes to avoid the high-cost of sensitive lighting. The proposed strategy to change the globes can be substituted by lighting measures in the library building. The total lighting can be improved by fitting windows and doors with triple glazing throughout the library and ensure that the ceilings and wall are fitted with downlights to illuminate the reading areas are book store closets.
The library should retain the minimum number of shelves and rearrange the library in a way to ensure access to outside light for areas that are more visited. If windows and doors are improved beyond the normal Building regulations, it can result in a total energy saving of over 10% for the whole building. Implementation Plan for the initiatives Key activities The library identifies eight key stages for implementing a system that will reduce energy consumption including: Investigating the broad environment in which the library operates/ key departments, energy capacities and the length of time when lights are on in a day Analyze each function and activities performed by the library i. e.
printing, number of computers, general lighting and so on. Analyze and identify the library’ s requirements for activities and functions related to energy consumption. Assess the extent to which the current power connects and source meets the requirements and its costs. Identify and select energy reducing strategies that can meet the new requirements. Design the energy supply system that incorporates the above strategy/strategies. Implement the energy supply system Evaluate the performance of the energy supply system based on capacity, costs, and effectiveness. Responsibilities and Supervision Maintenance staff Maintenance staff is appointed for a one-and-half month temporary period for conducting the implementation on a full-time basis. Maintenance staff will get assistance from the information management staff in every department.
These staff will give the expected assistance on a regular basis as they have knowledge and experience about their respective departments and how energy is used in a typical day. The focus on energy supply information they ought to provide will depend on the functions performed by each department, record management practices and the current number of visitors that use the departmental services and spaces. Council electrician Staff members with skills like council electricians may be called upon to guide and discuss energy supply issues, comment on drafts, assist in staff consultation and demonstration training.
The council electrician will be kept updated about the progress of installation to keep the tool up-to-date once the installation process is over. Office Manager Office Manager will be required on an irregular basis; the utmost one day in a week for the one-and-half month. Stage 1 will require assistance from librarians to gain access to energy use.
Short interviews will be conducted. Stage 2 will involve discussions from a few representatives in each department (1-2 hours per department) to confirm the range of activities adequately identified. All librarians will attend a half-day training session in the selected library hall for all staff to note practical measures to use energy efficiently and demonstrations. Stage 3 will involve a short discussion with Office Manager, Council electrician and Maintenance staff for risk management and some additional feedback that can be given to the other staff. Reporting requirement The reporting arrangement is designed for quality control. Maintenance staff will report to Office Manager on a weekly basis or when need be twice a week about the progress.
He will also report, but informally, to Council electrician about work breakdown structure and installation system required. When relevant for the progress of the energy supply system work, reports will be submitted to The departmental staff as a reference group or appointed representatives Maintenance staff will examine additional implementation issues in relation to the new energy system and report to the department reference group accordingly. Promoting energy-saving initiatives The plan will be reviewed at the end of every stage for the implementation to stick on track.
Supervision of the plan will be carried out by the Office Manager and confirmed by the council electrician. They will be informed of any problem arises with timing, quality or cost. Any changes to the plan will be negotiated. In addition, library staff inheriting the system will be kept informed about the progress of the project. In turn, they will be part and parcel of dealing with residual tasks or day to day activities that promote energy conserving. Weekly reports will be reviewed to confirm that the work is deployed as planned before the next stage is commenced. Procedure for employees to follow Opening the windows immediately after arrival in the office Ensure consistent glass windows cleaning to ensure maximum light during the day. Switching on lights during cloudy seasons, from 8 to 9:30 am and in the evening from 5:30 pm Switching off all lights before leaving office and switch on printers and computers only when necessary. Ensure rearrangement of tables, book closets in a manner that ensure ease of access.
For instance, have reading tables close to the walls, books shelves in the middle to avoid their shadows darkening the reading areas. Arrange shelves according to the user needs; the most used close to naturally lighted areas while less used in darker areas where there are walls on both sides or far from doors and windows. Communicate to users about the changes and energy-saving processes through memos on notice boards and inaccessible areas. Reporting any break-down and areas to improve in the department to increase better lighting.
Reduce unnecessary shelves; replace broken tables that may make the lighted areas less useful.