Band Website Development Business Project - Example

Band Website Development Business Project Plan [Student’s Name] [Institution Affiliation] 0.0 Introduction This ‘Band website development business’ project plan offers a description of the project as well as the objectives and goals of the project. Additionally, the project will serve as an accord between the steering committee, project sponsor, project team, project manager, and other people involved in and involved in the plan. This project plans delineates The function of the project The aims and purposes of the business Scope and expectations Assumptions and constraints Roles and duties Project management strategy Project basic rules Project timeline Project financial plan The theoretical plan for the new business 1.0 Project Approach This project will take place in 8 phases, which will include: Phase 1: Securing agreement with suppliers Phase 2: Ordering/Installing equipment Phase 3: Installing internet connection Phase 4: Conducting Employee training 2.0 Business Objectives and Goals The business aims of this plan will focus on setting up websites for new businesses and the existing ones using innovative technologies with more website features. The new and improved websites will Improve the success of business operations for companies Set up networks for business to enable coordination and information sharing in all company departments as well as between both external and internal stakeholders. Enhance the capacity and efficacy of company staff to perform their roles Facilitate easy access of information about the company operations Provide a website that it easy to use by outsiders Offer a flexible and open dependable technology foundation for the future Enable the electronic capture of data by companies Eradicate unnecessary data entry in the organizations 3.0 Project Objectives and Aims The objectives of this plan include Ensuring that the company employees take part in designing their websites Realize project business objectives and goals within the set parameters and time Create secure and favourable agreement between the chosen vendors 4.0 Project Scope The project will introduce new creative websites with added features such as Lobby Filters remembered Improved search Better Navigation Easy and fast checkout process How to section Print, Email and Share sections Feature for checking in store availability 5.0 Project Assumptions The employees will be willing and ready to alter business processes to make the most of the functionality provided by the novel, innovative, and improved know how. The managing team will make sure that the stakeholders of the project are on hand as required to accomplish duties and goals The steering committee will take part in appropriate carrying out of the project (for instance in time approval cycles as well as coming together when needed) Inability to spot amends to plan deliverables in the time set in the plan timeline will lead to holdup of the project The stakeholders of the project will strictly follow the communications arrangement The upper and middle management will promote support as well as “buy in” plan objectives and goals. The business will have a technological infrastructure as well as resources, which will enable designing of a website. All project stakeholders will stick to the project plan guidelines. The plan might be amended as new issues and information is revealed. 6.0 Project Constrains The following are known project constrains Limited funding sources for the project without contingency Key staff members will be available only on a part-time basis A considerable percentage of the staff undertaking the project will not have experience n the technical environment A considerable percentage of the staff undertaking the project will not be experienced with the operating environment The clients will have limited capacity of sufficiently describing in detail the functional system requirements Deliverables submitted for approvals will necessitate working days for assessment The project will depend on the timely and successful completion of related projects Outside consulting needs cannot be estimated precisely The critical barriers for this project are Withdrawal of project funding In case this event occurred, the project plan would turn out to be invalid 7.0 Project Roles and Responsibilities Project Sponsor- The sponsor will be offer project guidance and oversight, approve, or review project elements and he or she will be the ultimate tiebreaker and decision-maker. The sponsor will have leadership, communication, and interpersonal skills and will be knowledgeable on skills and practices of modern project management. The sponsor will also be knowledgeable on the responsibilities associated his role as the project champion. The Steering Committee-The role of the committee will be to commit the resources of the project, approving main resource and funding allocation plans and considerable changes to resource allocation and funding. The second role will be resolving issues and conflicts, offering way forward to the project manager and evaluating project deliverables. The committee will be skilled in project management and overseeing of a strategy Project Manager – The main role will be that of managing the project in line with the project plan. He or she will act as a link to the steering committee and will accept direction from the committee. He will oversee vendors and consultants, offer overall project direction, lead, and direct project members towards set objectives, manage the project budget, and handle problems resolution. The project manager will have good leadership skills, good communication skills, conflict resolution skilled, negotiation skills, team building skills, listening skills and relationship management. Project Participants- The participants will be identified by the steering committee. Their roles will include understanding the needs of website users as well as business processes in their arena, acting as clients sponsor in representing their arena, communicating project status, goals, as well as progress throughout the project to people and reviewing and approving project deliverables. The other roles will include creating and helping design new technologies, providing recommendations and knowledge, coordinating participation of individuals, workgroups, and stakeholders, helping identify and eliminate project hurdles, assuring quality of services, which will meet the objective, and goals of the project and identifying issues and risks and assisting in resolving them. The participants will be skilled in problem solving, communication and project management. Subject Matter Experts: These experts will lend guidance and expertise as required. The experts will be chosen by the steering committee. The experts will be skilled in the information technology. 8.0 Communications Plan and Strategies The communication arrangement is for the project manager, steering committee, project sponsor, subject matter professionals, and the participants. For effective communication, there will be a top-down and bottom-up communication approaches. Top-Down-It will be important for all the stakeholders in the project to recognize the guidance and executive support. A definite and certain leadership alert to the vision and directed by evidently definite assessable objectives will ensure the success of the project Bottom-Up- To guarantee confidence and buy-in of the persons concerned with bringing the anticipated amends to realism, it will be significant to convey the manner in which the resolutions will be generated. The bottom-up approach will prevent resistance from occurring. All participants will be consulted in case of changes to make acceptance more promising. The will be various communication events in this project. They include Monthly Status Reports –The project manager will issue status reports every month to the steering working group. The report will consist of the following information: summary of issue resolutions and status, summary of undertakings programmed to be completed in the next month and summary of undertakings accomplished in preceding month. Twice-Monthly Project Team position Meeting- Such position meetings will be conducted monthly and each project team member will be requested to take part. The project manager will also send status report to every team member before the status meeting so that all members can review it beforehand. Monthly Steering Committee Meetings- The status meeting will be undertaken more than once every month and the manager of the project will organize them. Each steering committee stakeholder will take part in the meetings. Before the meeting time, the manager will send the status reports to every stakeholder of the team so that they can go through it in advance. Website Use- The subject matter experts and user group participants will be updated every month at the project manager discretion and the information placed in the website of the project. 9.0 Risk Management Plan and Strategies The risk appraisal will be constantly examined and brought up-to-date throughout the project with monthly assessments. The plan manager will have the right to make amends. Risk Level of Risk (Low, Medium/ High Possibility of event occurrence Alleviation Approach Project Size Person Hours High: Over 30,000 Certain Assign project manager Engage consultants’ All-inclusive project management strategy and communications plan Projected Plan Schedule High: more than 6 months Certain Craft an all-inclusive project timeline with regular baseline assessments Team Size High: More than 20 stakeholders Certain All-inclusive communication plan Frequent meeting Tight project management supervision Project Definition Constricted knowledge users of clients Well-informed of client part only Possible Assign project manager to evaluate project connotations Offered documents blurs baseline establishment Medium: Over 60% complete/current Possible Ensure balance of information that consultants will gather Project Scope Creep Low: Scope normally identified, depending on review Not likely Scope primary identified in the initial plan, assessed every month by two factions (Project Manager and Steering Committee) to avert unnoticed scope expansion  Consultant Project Unclear objectives Low: Well delineated goals Not likely Include it in the project plan, conditional on change  Vendor Project objectivess Medium: Probably, not evidently delineated Somehow unlikely Include it in the project plan, subject to change  Cost Estimates impractical Low: Comprehensively envisaged by industry specialists by means of established practices to 10% error margin Not likely Include in project plan, subject to change after new details about project scope are discovered Timeline Estimates impractical Medium: Timeline presumes no disruptment Somehow possible Timeline appraised every month by two factions (Steering Committee and project sponsor) to avert unnoticed timeline exits Project Leadership     The existence of a steering committee Low: Identified and enthusiastic Not Likely Recurrently look for feedback to guarantee continuous support Lack of level of dedication or outlook of the Management Low: Comprehends significance & sustains project Not Likely Recurrently search for feedback to guarantee continuous support Lack of Commitment Level or Users attitude Low: Understands value & supports project Not Likely  Recurrently search for feedback to guarantee continuous support Project Recruitment     Plan Team Availability Medium: Circulated team enables availability uncertain Not possible Constant assessment of plan impetus by every level. Consultant to spot any impacts resulting from unavailability. If required, increase participants commitment to full time status Project Team’s collective Work know-how generates poor operational connection Medium: Various members have worked jointly previously Somehow possible Use of an all-inclusive Communications arrangement Weak client involvement on Project Team Low: Users are part-time stakeholders Not likely Client group partakers synchronized by permanent workers Project Management Unclear quality management procedures Low: Well-defined and accepter Not Likely Not Applicable Indefined change management procedures Low: Well-defined Not Likely Not Applicable Procurement method used unknown to team members Low: the procurement methods will be known to the team Not Likely Not Applicable 10.0 Issue Management The details in this project plan will possibly amend as the project advances. It is recognized that change is certain and essential and thus any change to the plan will have an impact on some of the three important success aspects: Available resources (personnel, financial), Available Time, and project excellence. The resolution through which to formulate changes to the project counting the resources and scope will be organized with the subsequent procedure. Step 1: After the change, which influences project schedule, scope, spending or staffing, is spotted, the project manager will file the matter. Step 2: The plan manager will evaluate the amend and assess the related influence to the plan and will pass on the matter, together with suggestions to the steering committee for assessment and resolution Step 3: After receiving the noted changes, the committee will arrive at an agreement on whether to modify, decline, or approve the project manager application depending on the information in the website of the project, their own judgment, as well as the recommendation made by the project manager. In case the steering committee fails to get to an agreement on agreement or refutation of the noted amend, the matter will be communicated to the sponsor of the project, with an on paper summary of the matter, for a final decision. Step 4: If needed under the environment of making the decision because of lack of agreement, the sponsor will evaluate the matter and issue an ultimate verdict on the denial or approval of the change. Step 5: After the denial or approval of the issue by the sponsor or committee, the manager will alert the original requestor of the action suggested. There will be no appeal process 11.0 Project Timeline January 15- The base date will be the fifteenth day of the month when the project is bid January 20- The date the project bids are accepted by a project sponsor February 1-This will be the award date or the action date when the commission will accept bid of the lowest accountable bidder for the work, dependent on the execution as well as approval of an adequate contract as a result and connect to secure the performance and such similar conditions which might be needed by the law. February 14-27 - Execution date March 1- Work Commencement date- Date on which work on the project will begin March 21- Notice to proceed date June 15, July 15, Aug 15 –Semi-final inspection June 15, July 15, Aug 15- Partial Acceptance Sept 15- Original Completion Date Sept 15- Oct 15- Adjustment Completion Date Sept 30- Open to Traffic Date-All traffic impending work will be completed Oct 30 – Substantial Work Complete Date Nov 1- Final inspection as well as physical work complete date November 5- November 10- Material summary preparation/ final summary preparation November 12- Final Acceptance November 15 Material Summary to the main office December 15 Final Plans checked and project complete 12.0 Approval for Project Plan Having read the above, Project Plan and I promise to stand by its conditions and terms and promise my full support and commitment for it Project Sponsor: Signature Date Project Manager: Signature Date Steering Committee: Signature Date Steering Committee: Signature Date Steering Committee: Signature Date Steering Committee: Signature Date Steering Committee: Signature Date Steering Committee: Signature Date Steering Committee: Signature Date Steering Committee: Signature Date Steering Committee: Signature Date References Kerzner, H. (2009). Project management: a systems approach to planning, scheduling, and controlling. 10ed. Hoboken, NJ: John Wiley & Sons Inc. Lewis, J. (2011). Project planning, scheduling, & control: the ultimate hands-on guide to bringing projects in on time and on budget. 5ed. McGraw Hill Co. Melton, T. (2008). Real project planning: developing a project delivery strategy. Oxford: Elsevier Ltd Read More