Providing Leadership across Organisation - Assignment Example

Leadership across Organisation Name Institution Course Date Leadership across Organisation TASK 1 Vision: The company believe in being simple rather than complex. The company seeks to own and control the key technologies behind its products and take part in the markets where we it can make significant contribution. Objectives: To produce revolutionary products To promote a diversified workplace To innovate as well as participate in the movement for future technologies To expand to other markets across the globe To enter as well as maintain premium pricing while trying to gain more market share. Values of the organisation: To provide superior products that satisfies the customers’ needs and offer lasting value. To create products that spread out the human capability; thus, freeing people from overworking and assisting them achieve more than they can singlehandedly. How the employees should assist in reaching those organisational goals By setting specific objectives and plans to achieve them Creating a step-by-step plan that would help in realising the set objectives Familiarising with basic personnel information What you expect from all new employees To achieve organisational and career goals To become creative and productive To understand organisational policies and procedures What they are entitled to do and what they should not do Employees are entitled to supportive work environment, which promotes risk-taking Annual leave and public holidays Protection from unfair dismissal Employees are not expected to ignore warnings from their seniors and to do anything deemed unethical. How you will help them and assist them as a leader As a leader I will help the new employees by energising them by bringing positive energy in the workplace. I will put them first and act with integrity. TASK 2: Communications Strategy Given that the inherited team was dissatisfied with the previous Assistant Manager and the team members are from different cultural background, Jane should offer multimedia and voice options so as to make information available continually. It is imperative that the team members access all information they require at any time. All though the magnitude of her job can make Jane distracted, she should make sure all the recorded information are referenced later. Jan can utilize Voxer Pro to facilitate communication and record information for further reference. Jane should be clear, transparent as well as concise. Before answering the telephone, replying to an email or arranging for a meeting, Jane should make sure she understands the information. TASK 3: Training the team members appropriately: For the team to perform their job correctly they must be trained to make sure that they are equipped with the required skills. Rewarding regularly: the team member’ efforts should be recognised through monetary and non-monetary rewards. Fostering a collaboration culture: Team members should be compensated for collaborating rather than competing amongst themselves, bearing in mind that completing one another is more beneficial as compared to competing Setting realisable goals: setting big goals appear to be inspiring, but they are daunting to realise. Ensuring effective communication considering that communication between members of the team would help reduce frustration. TASK 4: Conducting a workplace inspection by utilizing a checklist Train workers by means of safety talks as well as other training media Introducing workplace inspection checklists that would be reviewed annually Informing employees how to record as well as report workplace injuries and incidents A Job Safety Analysis should be performed before developing safe working procedure. Creating communication channels where employees can report risks to injury in place of work. TASK 5: List Of Legislation, Regulations, Codes And Standards Fair Work Act 2009: Employers should take every reasonable step needed to notify workers of their right to a bargaining agent. Employees are entitled to notice of termination and parental leave. Anti-discrimination law: Employees should not be discriminated based on their age, race, sexuality, disability, and so forth. Work Health and Safety Act 2011: Offers a framework crucial for protecting the workers’ health, safety and welfare at workplace. Guidance To Jane: Jane should make sure that she observes the Fair Work Act 2009 by ensuring that she does not threatens any employee, dismiss employees without reasons, or discriminate the employees. Through the anti-discrimination law, Jane would be able to treat all employees equally and would avoid unlawful discrimination. Treating employees differently because of their age, race or sexuality can lead to unlawful discrimination. Through the WHS Act, Jane would be able to find innovative ways of protecting the employees’ welfare, safety and health; thus, reducing the number of risks at the workplace. TASK 6 Bring Proof: The team members can build trust if they see proof and understand that Jane will deliver clear as well as factual results. Be Accurate: Team members desire for process and structure; therefore, trust can be built by seeing a promise delivered and executed in a precise and timely manner. Engaging: The team members should be involved in everything associated with the team and this can be achieved by cultivating an open and collaborative way to work. The team members should be involved in real and results-oriented level in order to build confidence as well as trust. Communicating the Vision: Trust can be built if the team members are allowed to do something that is beneficial to the organisation, like showing them ways through which their opinion and ideas could be executed. TASK 7: Allowing the team to lead; Jane should give the team an opportunity to succeed by allowing all members to voice their opinions regarding the proposed changes. Speak Clearly: Jane should ensure that communication is succinct and clear in order to make sure that no team member is left feeling confused and disconnected. Increasing the Surface Area: For Jane to engage her team, she should be touchable. Investing time on the team; Jane should create time to know what is actually happening in the team dynamic and should be ready to advocate for team members whenever the issues arise. Too often, team leaders view their own position as a way-point to something bigger or better and fail to invest time or effort in developing the team around them. You may have had your own bad experiences when your team leader was disengaged. As team leader, you need to keep your focus on employees. TASK 8: List three resources/considerations Jane will need to take into account to ensure the new computer system can be implemented successfully. Some of the consideration that Jane should consider includes: Building consensus: Jane should build administrative, managerial and professional consensus around the company’s strategic vision (Cresswell, Bates, & Sheikh, 2013). Staff: Jane will need trained staffs that understand the system capabilities, which consequently could reduce system failure. System Maintenance: the system would need periodic upgrades and potential system changes. TASK 9: POSSIBLE RISKS RISK MANAGEMENT STRATEGY Lack of clear vision Taking time to examine the operations and processes in the business that could benefit from the new system. Selection of the wrong software Testing with stakeholders to ensure that the solution purchased meets the company’s needs and would not bring forth problems in the process. Customization The new system should be customised to determine security vulnerabilities and making sure that modifications made to the system are not outside the vendor’s offering since it can place the implementation process at risk Poor Planning Jane should make sure the necessary resources have been allocated to the project to reduce the likelihood of failure. TASK 10: For Jane to promote change successfully, she will need to use transformational style of leadership because they can easily encourage the group to work towards a change process. The transformational leader can trigger the process of organizational change by allowing for the transfer of learned things, knowledge and thoughts between the employees in the organization; thus, resulting in a learning organization culture. Transformational leaders can motivate as well as coordinate employees; thus, creating a suitable learning environment by stressing the significance of information, handling the information, initiating the change process, and setting clear objectives that would allow for successful change process. TASK 11: To effectively delegate, Jane should follow the following steps: Prepare: Taking time to map out exactly what is needed with regard to the delegated task. Assign: including clear information on context, budget, and timing as well as setting expectations for updates and communication. Confirm understanding: Making sure the team members understand by asking them to paraphrase the assignment or request in their own words. Confirm commitment: Ensuring team members are committed to the anticipated results. Ensure Accountability: Ensuring the team members communicate about the deliverable status and the delivery timing. TASK 12: Training Needs Analysis (TNA) Template EMPLOYEE NAME: Gill POSITION: IT employee TNA DONE BY: Jane Major tasks of position Training/skills development required? If yes, identify what training needs exist How will this be achieved? (eg on the job, external training) When? Who to organise? Training provider? Y N   IT Team working Decision making Problem solving’ Conflict management External training November 2017 – February 2018 Institutions of higher learning from the nearby area. What do we want to achieve in the period ahead? The employee would be able to work as a team player, make effective decisions, and handle conflicts competently. Where do you/we see your career progressing in the next two years? The employee’ skills and capabilities will be enhanced and would lead to improved employee motivation and enhanced productivity. How are we going to make this happen? This will be achieved through employee engagement and introduction of training and development programmes. What will you need from the company to help you to reach your career goals? The company would have to provide financial resources to facilitate the training programme. TASK 13: Jane can support her team to complete their delegated tasks by clearly articulating the desired outcome. Jane should start with the end in mind and outline the sought after results. More importantly, Jane should empower the team members to decide what tasks they want to be delegated to them. Jane should also match the level of responsibility given to the team members to the level of authority. TASK 14: Consider three professional development opportunities for Jane in the next 12 months. Prepare a learning and development plan based on the following template for Jane to improve her knowledge and skills. To complete this task use one of your co-workers to act this role-play as Jane while you be the manager. This is the third section of the role-play. Attach a script after the template. Individual Professional Development Plan Staff Name TIMEFRAME Personal goals: (Optional) Professional goals: Next 12 months Allocating my evenings for fitness training. Furthering my education to increase employment opportunities Planned Activities for reaching personal goals Advice from gym instructor Planned Activities for reaching professional goals Enrolling in the nearby university Next 12 months Gaining friendship and trust from experienced managers. Planned Activities for reaching professional goals Enrolling in mentorship programs Next 12 months Completing mandatory update training . Planned Activities for reaching professional goals Securing bonus benefits Coordinator Signature____________________ Employee Signature______________________ Date: TASK 15: PITCH Participating in business networks regularly is beneficial because it increases business as a result of the generated referrals. The referrals achieved through networking are usually high quality and occasionally are pre-qualified for the business. Following up on these referrals/leads can enable the business to turn them into customers. Business networks result in higher quality leads and opportunities such as client leads, joint ventures, as well as partnerships. Business networks result in connections, positive influence, and increased confidence. Reference Cresswell, K. M., Bates, D. W., & Sheikh, A. (2013). Ten key considerations for the successful implementation and adoption of large-scale health information technology. Journal of the American Medical Informatics Association, 20(1), e9–e13. Read More