The paper "Stakeholder Identification, Communication Needs, Management and Planning" is a perfect example of management coursework. Stakeholder identification is an important aspect of the project as each of the stakeholders has different needs. Each of them will play a unique role during the project. Their contributions will be essential in ensuring that the project briefing paper has adequate information that will be required during the project. The project briefing report plays a significant role in making sure that the organization is awarded the tender. As a result, it is important to ensure that all the stakeholders and their roles have been clearly identified.
Working with all the stakeholders and ensuring that they provide adequate information will contribute towards the success of the project briefing report. During the process of obtaining information, all the stakeholders have to be identified in advance to guarantee that all the information is collected on time and the deadline is met (Schneider & Hadani, 2014). A lot of coordination with the stakeholders has to be carried out so as to ensure that the information provided is accurate. Any form of inaccuracies with regards to the information provided may negatively impact the outcome of the project report and it may end up being rejected.
The management of the stakeholders requires human resource skills in order to work effectively with each of the stakeholders. The stakeholder management process will also ensure that all the stakeholders are satisfied in order to guarantee cooperation. Identifying the stakeholders plays an important role in ensuring that their needs are identified and planned for (Minoja, 2012). The success of the company will be based on its ability to clearly identify the stakeholders and the roles that they will play during the project. The table below outlines the stakeholders who will be involved in the project and the role that they will play. Stakeholder Influence Interest Role Objectives Management strategy PMP Consulting CEO High High Managing all the operations and activities that will be carried out by PMP during the period. Manage the operations closely Ensure that all the goals of the project are met and are within the highest standards. SGG CEO High High Provide information with regarding the desired outcome that the company intends to achieve as a result of the process of the PMS Manager of all the operations closely. Working closely with other stakeholders and ensuring that adequate information is availed to them. PMP team members High Low Provide extensive advice to the CEO with regards to the activities that need to be carried out to ensure that the processes are successful. Keep informed of the activities taking place. Supervising the activities of the team members to determine the progress being made. PMP employees Medium Low Engage in the actual activities that are aimed at identifying the needs of the company with regards to the PMS Obtain the actual information about the project. Enforce all the strategies that have been put in place by the company. Community members Low Medium Ensuring that environmental issues are considered to avoid any potential negative effects on the community. Being satisfied with the operations of the company. Participating in activities that involve the environment as well as the community. Patrons High High Providing personal information that may be useful to the project and be provided with all the details regarding the project. Being kept informed Working closely with the management to obtain all the necessary feedback and information. NSW State government Low High Providing the information regarding the pensioners which will be updated by the organization. Keep satisfied. Work closely with the main stakeholders and provide constant information about the project. Communication Needs, Management and Planning Communication will play an essential role in ensuring that the process is successful.
Communication will be useful due to the high number of stakeholders that will be involved in the project. The greatest threat to the success of the Information technology project is the failure to communicate. A clear communication strategy and management will, therefore, be required during the project. All the problems and challenges that may affect the communication process have to be identified in advance.
The stakeholders in the project will require the correct information about their roles. A feedback mechanism has to be created during the project so as to ensure that constant communication is maintained with the stakeholders. Lack of communication in most cases leads to incorrect assumptions which have negative impacts on the entire project (Dozier, et al, 2013). During the project, a communication infrastructure will be developed for the purposes of enhancing the communication process. A website will be developed in order to promote communication with the stakeholders.
Information will be posted on the website on a daily basis so as to ensure that the stakeholders are able to access the information at any time at their own convenience. The email is also an important communication tool that will be utilized during the project. The emails will be used when communicating directly with the stakeholders. The stakeholders will also be urged to check their emails at least twice on a daily basis. The telephone calls, as well as text messages, can also be used for the purposes of communicating with the stakeholders.
However, the use of text messages will only be limited to specific stakeholders. The text messages are not official forms of communication.
List of References
Schneider, M, & Hadani, M, 2014, Stakeholder Management and Corporate Political Activity: A Model of Strategic Stakeholder Management, In Academy of Management Proceedings (Vol. 2014, No. 1, p. 12289).
Minoja, M, 2012, Stakeholder management theory, firm strategy, and ambidexterity, Journal of Business Ethics, 109(1), 67-82.
Dozier, D, et al, 2013, Manager's guide to excellence in public relations and communication management, Routledge.
Eden, C, & Ackermann, F, 2013, Making strategy: The journey of strategic management, Sage.
Hollensen, S, 2015, Marketing management: A relationship approach, Pearson Education.
Grunig, J, E, 2013, Excellence in public relations and communication management, Routledge.
Caron, F, 2013, Project Risk Management. In Managing the Continuum: Certainty, Uncertainty, Unpredictability in Large Engineering Projects (pp. 67-74), Springer Milan.
Turner, J, R, 2014, The handbook of project-based management (Vol. 92), McGraw-hill.