The paper "Understanding Archival Responsibilities and Programs In Australia - Shun Wah " is a perfect example of a management case study. The Shun Wah case study attracts different types of archival relationships; the superior and subordinate organizations relationships. This is a relationship that has a main power source and other contributing and enforcing sources. We see the grandfather Chou Yor Kee who is the superior member of the family and his wife Sam Moy the supportive and second in authority in the family. Secondly, it attracted the previous and subsequent organizations relationships.
In this relationship, an organization is sold off to another or it changes its entity. First, the grandma after marriage changes not only the names but also her status as a British subject. The family’ s surname is eventually changed from Chou Yor Kee to Shun Wah following their setting up a shop and naming it Shun Wah where the locals assumed it to be the family’ s surname (The Shun Wahs- National Archives of Australia, 2013). Diagrams of: 1.all agency relationships (the creators of these records) 2. All series relationships The categories of metadata used for the archival item and series. An item is the basic unit of arrangement and description, normally bearing its own unique reference number.
It’ s the single object such as a photograph album, a file, a letter or photograph. In the archival items of Shun Wah case study, structural metadata has been used. This type of metadata links up an object to the other causing them to form up logical units, for example, individual book pages which when teamed up make up the whole book. In the Shun Wah case study, the documents bear serial and item numbers that are co-related and they all lead you to easily search and identifying the next item in the series.
For example, Sam Moy – Alien registration certificate issued 21 October 1916 at Long-reach 1916 BP4/3, Chinese - Moy Sam, In this case, item 3 is from series 4 and group BP. Descriptive metadata which describes the source of information for reasons of identification and discovery has been used in the Shun Wah case study. This metadata can contain parts such as the title, abstracts, authors and keywords which make it easy for the person searching for information.
According to The Shun Wahs- National Archives of Australia, 2013, Annette found files of the father and his family members and still after looking further found the grandmother’ s file in the Archives’ Sydney office. The files contained names/ titles which helped Annette to easily find them. Part 2 - Understanding, appraising and valuing of archives. Role; to advise Australia’ s first ‘ sporting achievements’ archive. What will you include in your Records and Disposal Authority? ” Records need to be formally tested and carefully considered to check if they should be kept as public archives or disposed of after a time span (Baca, 2008).
The moment the test results are at hand, you need to officially hand it over together with any other documentation to the Chief Archivist for approval. This submission should entail: A letter, having a handwritten signature at a senior level, to give evidence that the organization supports the evaluation acceptance; the appraisal outcome with the acceptable actions and justifications; a list, schedules and any other manuals that identify the covered records with the actual acceptable activities for them.