Identifying the Change, Particulars of Change, Risk Assessment through SWOT Analysis - Example

Table of Contents 1. Identify the Change 1.1. Type of Change 1.2. Reason for Change 1.3. Scope for Change 1.4. Organization Readiness to Change 2. Particulars of Change 2.1. Process Change 2.2. People Change 2.3. Information Sharing 2.4. Cost of Change 2.5. Risk Assessment through SWOT Analysis 3. Change Approach 3.1. Resistance to Change 3.2. Role of Management 4. Implementation Strategy 4.1. Action Plan 4.2. Communication Plan 4.3. Action Plan 5. Evaluation Plan Appendix 1. Identify the Change Changes for an important part for every business abe being able to keep pace with the changing scenario ensures better business opportunities. Businesses need to indentify the importance of change and the type of change that will be required so that a mechanism can be devised to achieve it. This will help the business to achieve the desired results and procure new projects which will help in building the required framework for the organization. 1.1. Type of Change The organization has to bring the following changes so that they are able to achieve the objectives and secure new projects for the future Type of Change Change Required Process Change This change requires the business to implement the new IT software (SAS) so that technological upgradation helps the business to achieve their objectives and complete the work in a better way System Change Upgrading the new technology through IT implementation will also bring changes in the system being used as it will result in shifting to a new mechanism to conduct their daily work leading to a system change Changed Job Roles Upgrading the new softward will bring changes in the job roles and have a different authority and responsibility relationship thereby making the organization achieve those changes as well 1.2. Reason for Change The organization is looking for changes because of the following reasons Secrease in sales by over 50% due to glibal recession and decrease in demand Competitors strategy of engaging into a price war which has resulted in a loss of market share To receive a new contract for $1 million if the business is able to implement the new technology and ensure the system upgradation to the IT software Changing technology which is becoming obsolete and has increased the chances of loosing mor customers in the near future 1.3. Scope for Change The change is widespread and will have an impact on everyone associated with the organization. All the organization has to look towards incorporating the changes and will be felt by Department: Change in the way the department uses the software Employees: Learning the new technology by having the required training Work Groups: By learning the new method and implementing the changes 1.4. Organization Readiness to Change Organizations are willing to change but resist changes which make it important that the required impetus and benefits that will arise from the changes is highlighted. This will be done by having the required training program, the benefits that will help them in the carrier, and the manner in which it will help them move ahead in their carrier. This all will help the organization to prepare for the changes and make the employees accept the changes easily. 2. Particulars of Change This analysis will help to draw the reasons for changes and the manner in which change will benefit the organization in procuring the contract for $1 million. This will thereby act as a guiding stone and help the organization in achieving their objectives. 2.1. Process Change The implementation of the new IT software will bring about changes in the entire process as the new software will alter the manner in which the work is carried out which will thereby have an effect on the entire working. This will result in proces change and make the organization change its activities 2.2. People Change The organization will have to provide additional training so that the people are able to cope with the changes due to the implementation of the software. This will result in a change in people skills and will bring about a change in which the organization uses its people for its goals. 2.3. Information Sharing This will also have an effect on the manner information is shared as the new software will make it mandatory to have regular checks and providing the guidance so that the workforce is able to deal with the contingencies in a better way and ensure that the information is shared at all levels throughout the organization resulting in proper estimations of the changes 2.4. Cost of Change The cost benefit analysis here will help to understand whether implementing the changes will benefit the organization and the manner in which the efficiency will get enhanced. This is shown below Description In $ Cost of New SAS 50,000 Training Cost 10,000 Additional Cost 5,000 Total Cost 65,000     Contract 100000 Profit 35,000 This helps the business to earn a profit of $40,000 which is 40% and is very sound. Now considering the worst case scenario we will be able to find whether the business should look towards the contract. Suppose the contact is finallized at 65 % of its present vale i.e. 65,000 so the table looks as follows Description In $ Cost of New SAS 50,000 Training Cost 10,000 Additional Cost 5,000 Total Cost 65,000     Contract 65,000 Profit 0 Thus, the business can look towards procuring the contract and look towards having the new IT software even if they are able to procure the contract for 65% of the present cost. 2.5. Risk Assessment through SWOT Analysis The risk assessment will help the organization to find out whether investing into the system will help the organization for the future benefit or not. This has been witnessed through the SWOT analysis as under Strengths Weakness Good Brand Image making it possible to get the new contract for $1 million Increasing competiton due to threat from competitors looking towards price war Good employee turnover ensuring better productivity Using old and outdated thecnology making the organization to loose customers Willingness to change with changing times Unable to provide new products matching the customer requirements Opportunities Threats To get a new contract of $1 million by implementing new technology Increasing threats from competitors who are providing better services Retaining the old staff by providing the necessary training Chances of closure as the busines faces risk of obsolete technology Look towards upgradation of technology for better services   3. Change Approach 3.1. Resistance to Change 3.2. Role of Management 4. Implementation Strategy 4.1. Action Plan 4.2. Communication Plan 4.3. Action Plan 5. Evaluation Plan Appendix Read More