The paper “ Construction Management & Contract - Tender and Procurement Procedure, Eligibility of the Prospective Bidders, Evaluation of the Bids” is a worthy example of an assignment on the management. Various procurement entities in Kenya through the Public Procurement Oversight Authority (PPOA) came up with suitable mechanisms to gauge tender applicants so as identify the qualified applicant to award the tender (Authority, 2007). Several aspects are normally taken into consideration in the process of inviting applicants for instance: An organization that wants to construct a new building to host its office will advertise the tender through its procurement entity to the public (Authority, 2007). The interested parties will eventually drop their applications to the office of the organization upon payment of the stated fee as advised in the advert (Authority, 2007). Once the applications have been received, the procurement entity through its Bids & Award committee will determine the eligibility of the applicants through the following steps: - Invitation for the tender opening phase: This is where the Bids & award committee invites all the applicants to verify their applications and confirm if all the attachments are correct.
The application for any tender is normally supposed to include the following documents. Copies of the applicant’ s certificate of incorporation: This is the document of registration that indicates the name of the firm, type of business or activity it does, physical contacts, date of registration and status of the firm, that is, whether it is a local or foreign firm. Copies of the applicant’ s KRA PIN certificate: This is a document that is obtained from the Kenya Revenue Authority indicating that the firm is a registered taxpayer, it states the name of the firm, physical address, date of application and tax obligation of the firm. Copies of the Business permit: It is a document issued by the sub-counties formerly known as Local Government Authority to carry out a given type of business within a prescribed region.
It contains the name of the firm, physical address, business permit number, fees paid and date of the issuance of the document as well as the expiry date of the document (Akech, 2004). Copies of the latest Tax Compliance Certificate: This document outlines the status of the firm with regard to its tax obligations as indicated in the PIN Certificate.
It confirms if the firm normally submits its tax returns as required by the Kenya Revenue Authority (Akech, 2004). Copies of the VAT Registration Certificate: This is a document obtained from the Kenya Revenue Authority which indicates that the firm is obligated and registered as a Value Added Tax compliant. Copies of Memorandum & Article of Association: These are documents indicating the type of business the firm does, the number of shareholders and the number of shares they owned among others (Akech, 2004).
Copies of Current Bank statement: This shows the liquidity position of the firm applying for the tender hence their ability to carry out the tender in the event that they are awarded the contract. Copies of the Previous Contracts: These documents should state the type of contract did that is similar to the one advertised for the last three years (Akech, 2004).