Executive SummaryCPS school is a private education school which is multi-campus. its mission is to offer affordable education of high quality not only to population found in Solent region but also to 30% of students from global student market. Previously, the school has basked in the glory of enviable reputation courtesy of its quality education and devoted student support caused by the dedication of its administrative and teaching staff. The competitive advantage of the school has been earned through the maintenance of high performance and pass grades. This high pass rates have been achieved due to the school’s tradition of frequent monitoring of the student academic progress as well as rapid response to issues that cause students to drop in their performance.
The parents who wish to provide excellent education for their sons nad daughters have noticed this distinction of CPS school. Problem StatementHowever, CPS school has invested only in student performance. This can be illustrated by the pathetic state of its information technology. In teaching, there is no use of such state-of-art technology as whiteboard systems. The white board system constitutes an interactive resource, which makes it possible for a tutor or teacher tp communicate teaching materials to students in a more effective manner. In addition, the school has no website.
Therefore, it advertises itself manually through the use of magazine, local newspaper, word-of-mouth and open days. Because of this, it faced a tough competition with new schools which were accommodating in purpose built campuses, which were centrally located and which benefitted from up-to-date teaching and administrative technology. These new schools have promotional websites that are professionally designed. In service delivery, the CPS administration does not have the support of computer-based information system.
The school does most of its work manually. For the available computers, they are at least eight years old. The computers are also very few, making communications between different schools to be dependent on post mails. There are a lot of information contained in contained in the few computers, meaning a lot of congestion of different data from different school departments, hence confusion and inefficiency is witnessed in the school. The computer system in the school is complex and disorganized, resulting in poor management of resources.
There is also limited access to computers by teachers and students. The secretary computer is the only one that the teachers use. Lastly, there is mounting workloads in the side of administrative staff, with teachers delaying in completing their work. There is also manual storage of all documents processed by word. With all these, there is need for a computer-based information system that will enable the school to tackle these problems. ObjectivesTo expand the school’s computer resources for the school programs and activities to proceed effectively. To provide better data storage devices for the sake of information security. To offer virtual learning teaching tools needed for visual communications by online learners. MethodologyProposed Computer-Based Information SystemNetworking ComputersBecause of massive growth that the school has experienced recently, it should come to the notice of administration that there is need for expansion of the school’s computer resources for the school programs and activities to proceed effectively.
Therefore, due to the school’s recent state of increased number of students, which has occurred due to excellent performance, there is need for application of quick measures.
One of the measures is the installation of a networking system. This networking system will merge all the departments in the institution and make their operations to be faster and reliable; creating a working environment that will suit and make the staff work peacefully and at ease. The networking system will also avoid the creation of inconveniences that affect the school’s operation (Hallberg, 2009).