g)Speed up the creation of new SQA culture to surpass the predecessor body cultures h)Promote business efficiency by allowing face-to-face interaction by averting office service duplication i)Eliminating travel of officers between Dalkeith and Glasgowvi) FundingThe project is funded from the sanctions of the Scottish Office Education Department led by Her Majesty. The project timing, financing, and scheduling will be crucial in funds scrutinizing and appropriation. The funds will be dispersed to functions project phases and activities: a)Computer Equipment Procurementb)Key staff and support team selection, hiring and remuneration c)Procurement of intranet and internet support accessoriesd)Costs relating to administration The costs will be intertwined in the budget plan and brought forth by the SQA management team.
The funding level is adequate in meeting all the needed purchases and personal payments. vii) Major Deliverablesa) Appraisal, Assessment and finishing of all project inventory requirements. The APS project manager will undertake and do requirements documentation right from project start up. This will entail listing the significant computers and accessories. The appraisals will establish the costs and benefits of the project and update the decision to start the project plans.
b) Completed data for workload data analysisThe APS project will constitute gathering all the necessary data through surveys on why, how and when the operations should begin. The project manager is set to carry out interview sessions with key heads to function to obtain information about the project expectations. c) Concluded IT artefact of APS design templates and draftsAPS project implementation of the will involve IT artefact completion through systems documentation. The designers are expected to provide all the needed, programmed software to be undertaken in the pilot project.
d) Completed APS systemThe completed APS software is expected to be ready for familiarisation and testing by the IT experts in the project. Of specific importance is the completion of logins, access and spreadsheets. e) Testing and documentation of APS systemThe system will be deemed as satisfactory when inspection and audit teams will have confirmed that all platforms of the system adhere to the minimum requirements for approval. Testing will be significant to Her Majesty’s inspectorate department and Scottish education team to think about program roll-out. Risk management Risks Description Impact Occurrence L, M,H Degree of Impact L, M,H Action trigger ResponsibilityResponse plan Non cooperation between Scottish authorities Delays in development of the business caseMHInvolve key educational departmentsJackCommunicate to all stakeholders in timeExtensive validation checks by APS Internal assessment registered to one number LHAvoid multiple entries of one candidate Medley Input validation system that accepts all dataDelay in design of the APS prototype Leads to cost overruns causes project stallMHProper scheduling and planningBenjamin Monitoring and evaluating progress Project planning and critical path analysisThis permits timely synchronization and finishing of all scheduled tasks.
The APS project is likely to take 13 months. The illustration of the above is shown in the table below (Lloyd and Carey 1999). The project utilizes PRINCE 2 procedures such as: Project start up for APSInitiating the APS projectDirecting the projectControlling a stageManaging stage boundariesAPS project closureAll the activities to be carried out are documented and listed. They are made known in the diagram below: Activity Definition ADeveloping an initiation reportBpresenting a business caseCChoosing the vendorsDCommence on project demonstrations EExtend project plansFRecruit the phases to the system GDesign HPackage of Work ISystem Prototype JUnit detail KInstallation LPreparation MDocumentation of User support OTraining and Communications PCoordination and Management QVerification and Testing SSystem Test TTesting Integration UTesting Acceptance VTracking of tests and Defects WSub-systems testing and Module XTraining of schoolsActivity sequencing The activities that are going to be undertaken in this are project are as follow: No. Item descriptionSequence1Kick-off meeting: List stock requirements2Develop an initial report3Presenting a business case14Select vendors"2,3"5Commence project demonstrations 46Development project plans"3,4,5"7Enlisting the system phases"4,6"8Design "6,7"9Work package 410Prototype "3,4,7,8"11Detail of Units "7,8,9"12Installation 713Planning 1014User support documentation 915Communications and training "14,13"16Coordination and management 1517Pilot testing and verification "15,16"18System roll-out 17Critical path analysis and Gantt chart for APS projectc) Critical pathThe APS project results are reported in the deliverables in their immediate and final reports.
The deliverables are offered in terms of work packages in the consistent order of work stages. The report focuses on the field systems that will linger on and in so doing sets the establishment for research into the cost benefits of creating the APS system. The market conditions prevailing needs for re-engineering and improving the project’s levels effectiveness in handling project employees, buyers, and suppliers by informing the deliberate plans of the board (Evans 2006).
The reports situate the platform for developing a business cases.